The following is a list of general office security suggestions, which are offered to you as an aid in establishing your internal security procedures:
- Restrict office keys to those who actually need them.
- Keep complete, up-to-date records of the distribution of all office keys.
- Establish uniform procedures for collecting keys prior to the termination of employees.
- Establish a rule that keys must never be left unguarded on desks or cabinets.
- Require that filing cabinet keys be removed from locks and placed in a secure location after opening cabinets.
- Prevent unauthorized personnel from reporting a lost key and receiving a replacement.
- Ensure that a responsible person is in charge of issuing all keys.
- Store keys systematically in a secured wall cabinet of either your own design or one that conforms to a commercial key control system.
- Insist on identification from repairmen who come to work in your office.
- Clear all desks of important papers.
- When working alone in the office at night, lock the front door to prevent anyone else from entering.
- Keep the police, fire department, and building security telephone numbers posted.
- Double check to see all doors are securely locked before you leave.
If you see suspicious or offensive persons in the building, please call the Building Management Office immediately. If possible, make note of appearance, clothing, etc. in order to assist building security in locating them.Please be aware of strangers in your Tenant areas and halls. Quite often a question such as “May I help you locate someone?” will be enough to deter a potential thief. Suspicious encounters of this type should be reported to the building Security/Lobby desk immediately.
Security often involves common sense. Because any building system is only as effective as the people relying on it are, we encourage you to review these security reminders to help you avoid unnecessary loss and problems within your suite. When you secure your premises at the end of the business day, verify that all doors are properly locked. We recommend locking your suite entry door after 5:00 p.m. even if people are working late.
Do not leave briefcases or handbags in clear view. Coats should be hung in a coat closet since thieves often rifle through pockets looking for keys or money. Do not leave wallets in jackets hanging on chair backs and other articles of value unguarded even for a few minutes. Small articles left in plain view, are easy targets for thieves.
Notify the Building Management Office or Security immediately if you notice a suspicious person loitering in or about your premises. Be suspicious of any person who enters your suite and when confronted makes excuses that they are lost or looking for another company.
Offices are most vulnerable to thieves during lunchtime and right before closing. At these times, there is often a lot of movement, and people are frequently away from their desks.
Put serial numbers on all business equipment to aid police in locating the equipment if it is stolen.
If an employee is terminated for any reason, consider changing cylinders on the lock, resetting any safe or vault combinations and canceling security access codes.
Keys kept on a key ring should never have an identifying tag. If they are lost, they may be easily used by thieves to access your property.
Never leave your reception area unattended when your suite entry door is unlocked.
When entering the building after hours, never allow a person to enter the door or elevator behind you without using their security card. If this should occur, please notify Security immediately with a description and location of the person.