Tenant Handbook


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Rules and Regulations

1407 Broadway
New York, NY 10018
 
The term “Tenant” as used herein includes the Tenant’s officers, agents, contractors, employees, licensees, and invitees.  The term “Premises” refers to the defined premises in the Tenant’s lease.
 
ACCESS SYSTEM:  If Tenant requests wiring for an access control system, such wiring shall be installed by a Landlord approved electrician.
 
AIR QUALITY: Tenant shall not cause or permit any foul or noxious gas or other odors to be produced upon or permeate from the Premises.
 
ANIMALS: Animals are not permitted in the Building or the Premises unless they are service animals as defined under the Americans with Disabilities Act and all NYS and NYC required certificates are on file with the Building Management Office.
 
BELL OR BUZZER SYSTEM: If Tenant requires wiring for a bell or buzzer system, such wiring shall be done by the electrician of the Landlord only, and no outside wiring electrician shall be allowed to do work of this kind unless by the written permission of Landlord or its representatives.
 
BICYCLES, SKATEBOARDS, ROLLER SKATES, IN-LINE SKATES, SCOOTERS AND MOTORIZED VECHICLES: Bicycles, skateboards, roller skates, in-line skates, scooters and motorized vehicles (excluding motorized wheelchairs) are not permitted inside the Building, elevators or on the walkways outside the Building, except in areas designated by Landlord.
 
Tenant may bring bicycles into the Premises so long as the bicycles are transported in the Building’s freight elevator, are walked (not ridden) in the hallways and the bicycle tires are wiped off so the tires do not leave tracks on the floors or carpets in the lobbies or hallways.  Tenant shall be entitled to use bike room located in the loading dock/basement, subject to the applicable rules and regulations imposed thereon by Landlord.
 
BUILDING ACCESS:  Landlord may deny access to any portions of the Building or the Premises if the individual is not in compliance with Landlord’s Visitor Access Program.  Subject to applicable law, Landlord shall in no case be liable for damages for any error with regard to the admission to, or exclusion from, the Building of any person.  Further, in the event of civil unrest or any other emergency situation, Landlord reserves the right to prevent access to all areas of the Building, as necessary, to mitigate the risk of damage to person or property.  Such actions may include closing and locking the doors to the Building.
 
COMBUSTIBLE & FLAMMABLE: Subject to the terms of the Lease as to the handling of permitted hazardous materials, Tenant shall not use or keep in the Premises or the Building any kerosene, gasoline, or flammable or combustible fluid or material, nor use any method of heating or air conditioning other than provided by Landlord or agreed to by Landlord pursuant to the provisions of the Lease.
 
COOKING: No cooking shall be done or permitted by Tenant in the Premises, except that Tenant may maintain and use in the breakroom/kitchen area microwave ovens, toaster ovens and equipment for brewing coffee, tea, hot chocolate and similar beverages, provided that Tenant shall (i) prevent the emission of any food or cooking odor from leaving the Premises, (ii) be solely responsible for cleaning the areas where such equipment is located, (iii) maintain and use such areas solely for Tenant’s employees and business invitees, not as public facilities, and (iv) keep the Premises free of vermin and other pest infestation.  
 
CHANGE TO BUILDING NAME AND ADDRESS: Landlord shall have the right to change the name of the Building and to change the street address of the Building; provided that in the case of a change in the street address, Landlord shall give Tenant no less than 180 days prior notice of the change, unless the change is required by governmental authority.
 
CORRIDOR DOORS:  Corridor doors, when not in use, shall be kept closed and free of obstructions.
 
DEFACEMENT:  Tenant shall not overload the floor of the Premises or mark, drive nails, screw or drill into the partitions, woodwork or plaster or in any way deface the Premises or any part thereof; provided, however, that Tenant may hang on the walls of the Premises artwork, whiteboards and other items typically hung in office premises using nails, hooks or other devices reasonably approved by Landlord for such purposes. All glass, locks and trimmings in or upon the doors and windows of the Premises shall be kept whole and in good repair.
 
DISORDERLY CONDUCT: Landlord reserves the right to exclude or expel from the Building any person who, in the judgment of Landlord, is intoxicated or under the influence of liquor or drugs, or who shall in any manner act in violation of any of the Rules and Regulations.
 
DOORS, KEYS AND LOCKS:  Tenant shall not place any locks or bolts (or alter any locks or bolts already in place) on any interior or exterior door in the Premises or Building without Landlord's prior written consent, and Landlord shall have the right at all times to retain and use keys or other access codes or devices to all locks within and into the Premises.
 
Tenants are responsible for maintaining their entry doors, locks and/or any access control enabled systems.
 
Upon the expiration or termination of the lease, Tenant shall return all Building issued keys to Landlord.  If Tenant loses any previously issued key or passcard, Tenant shall pay the standard replacement charge to replace the same. 
 
ELECTRICAL AND GAS CONNECTIONS: No connection shall be made to the electrical wires, gas connections, or electric fixtures without the consent in writing, with subsequent approval on each occasion by Landlord. If any tenant alterations are proposed include electric and/or gas connections, at Landlord’s discretion, such alteration(s) may call for a licensed engineer and/or appropriate trade person(s) to review prior to commencing, with such review being at tenant’s sole expense.
 
ELECTRICAL CAPACITY: Tenant agrees that its use of electrical current shall never exceed the design capacity of existing feeders, risers, or wiring installation. If any tenant alterations are proposed include electrical upgrades and/or potentially change or increase load capacity, at Landlord’s discretion, such alteration(s) may call for a licensed engineer to review prior to alterations commencing, with such review being at tenant’s sole expense.
 
ELEVATOR - FREIGHT:  Tenant shall make prior arrangements with Landlord for use of the freight elevator for the purpose of moving heavy articles, large deliveries, or other items that are not appropriate for the passenger elevators.  Deliveries shall occur during hours approved by Landlord and in accordance with the scheduling procedures for the freight elevator. Landlord reserves the right to inspect and, where deemed appropriate by Landlord, to open, freight coming into the Building and to exclude from entering the Building any freight that is in violation of any of these Rules and Regulations and any freight for which such inspection is not permitted.  Tenant shall not cause the freight elevator to be loaded beyond rated capacities.
 
ELEVATOR - PASSENGER: The passenger elevator cars are designed solely to move people between floors of the Building. These cars are not intended to be used for freight or mail delivery unless coordinated specifically with Landlord for such use, in which case, special requirements/protection may be required.
 
INSTALLATION OF HEAVY ARTICLES: Landlord shall have the right to prescribe the weight, position, and manner of installation of heavy articles such as safes, machines, and other equipment brought into the Building. Tenant shall not allow the building structure within the Premises, nor shall Tenant because the elevators of the Building to be loaded beyond rated capacities. No safes, furniture, boxes, large parcels or other kind of freight shall be taken to or from the Premises or allowed in any elevator, hall or corridor except at times allowed by Landlord. Tenant shall make prior arrangements with Landlord for use of freight elevator for the purpose of transporting such articles and such articles may be taken in or out of said Building only between or during such hours as may be arranged with and designated by Landlord. The persons employed to move the same must be approved by Landlord. Landlord reserves the right to inspect and, where deemed appropriate by Landlord, to open all freight coming into the Building and to exclude from entering the Building all freight which is in violation of any of these Rules and Regulations and all freight as to which inspection is not permitted. No hand trucks, mail carts, floats or dollies used by Tenant or its service providers for the delivery or receipt of any freight shall be equipped with rubber tires. If any tenant installations are proposed that potentially change or increase structural load capacity, at Landlord’s discretion, such alteration(s) may call for a licensed structural engineer to review prior to the installation, with such review being at tenant’s sole expense.
 
JANITORIAL, RECYCLING & TRASH:  Landlord’s janitorial staff shall not be hindered from cleaning the Common Area Premises after 6:00 p.m. on business days. 
 
Unless expressly promulgated by the Lease, Tenant shall retain the right to employ any person other than Landlord’s janitorial contractors for the purpose of cleaning, maintaining and/or repairing their respective leased space. Any vendor/contractor under employ of a tenant must provide the Building Management Office with the appropriate Certificates of Insurance (COI) for each contractor/vendor under tenant’s employ and such COI must be on file with the Building Management Office prior to execution of any tenant contract with said vendor/contractor.
 
Tenant shall comply with the Building’s recycling guidelines.  Electronic waste (E-waste) must not be disposed of in the Building’s trash or recycling stream. E-waste must be collected and disposed of via an EPA certified e-waste recycler and/or by contacting the Building Management Office to arrange for the Landlord’s janitorial contractor to provide such services (at tenant’s sole expense).
 
LANDLORD APPROVAL OF TENANT CONTRACTORS: All contractors or vendors, performing work in the Building shall be subject to Landlord's prior approval, which approval shall not be unreasonably withheld, and shall be required to comply with the Building’s Conditions for Construction and Tenant Construction Standards, which may be revised from time to time.
 
LANDLORD’S RESERVATION OF RIGHTS: Landlord may waive any one or more of these Rules and Regulations for the benefit of any particular lessee, but no such waiver by Landlord shall be construed as a waiver of such Rules and Regulations in favor of any other lessee, nor prevent Landlord from thereafter enforcing any such Rules and Regulations against any or all of the other lessees of the Building.
 
Landlord reserves the right to make such other and reasonable Rules and Regulations as in its judgment may from time to time be needed for the safety, care, and cleanliness of the Project, and for the preservation of good order therein.
 
These Rules and Regulations are supplemental to and shall not be construed to in any way modify or amend, in whole or in part, the terms, covenants, agreements and conditions of any lease of any premises in the Building.
 
LOST OR STOLEN ITEMS: Landlord shall not be responsible for any loss, theft, disappearance of, or damage to, personal property in the Premises, however occurring.
 
MERCHANDISE SALES, LODGING, SALE OF ALCOHOL: The Premises shall not be used for storage of merchandise held for sale to the general public. The Tenant shall not do or permit to be done in or about the Premises or the Project anything which shall obstruct or interfere with the rights of other lessees of Landlord (including without limitation making loud or unseemly noises). The Premises shall not be used for lodging by any person at any time. No part of the Project or the Premises shall be used for gambling, or for immoral or unlawful purposes. No intoxicating beverages shall be sold in the Project or Premises without prior written consent of the Landlord. No area of the Project outside of the Premises shall be used for storage purposes at any time.
 
MOVEMENT OF LARGE ITEMS IN/OUT OF BUILDING: Movement in or out of the Building of furniture or office equipment, or dispatch or receipt by Tenant of merchandise or materials requiring the use of freight elevators, stairways, lobby areas or loading dock areas, shall be performed in a manner and restricted to hours designated by Landlord. Tenant shall obtain Landlord's prior approval by providing a detailed listing of the activity, including the names of any contractors, vendors or delivery companies, which approval shall not be unreasonably withheld. Tenant shall assume all risk for damage, injury or loss in connection with the activity.
 
Landlord shall have the right to approve the weight, size, or location of heavy equipment or articles in and about the Premises, which approval shall not be unreasonably withheld; provided that approval by Landlord shall not relieve Tenant from liability for any damage in connection with such heavy equipment or articles.
 
NUISANCES: Tenant shall not generate any objectional noise, vibration, or other offensive conduct that interferes with the rights of the other tenants of the Building.
 
PATH OF TRAVEL: Sidewalks, doorways, vestibules, halls, stairways and other similar areas shall not be obstructed by Tenant or used by Tenant for any purpose other than ingress and egress to and from the Premises. No rubbish, litter, trash, or material shall be placed, emptied, or thrown in those areas. At no time shall Tenant permit Tenant's employees to loiter in Common Areas or elsewhere about the Building or Property.
 
PLUMBING:  Plumbing fixtures and appliances shall be used only for the purposes for which designed and the expense of any breakage, stoppage or damage resulting from the violation of this rule shall be borne by the tenant.
 
RECYCLING: Tenant agrees to participate in the waste recycling programs implemented by Landlord for the Building.
 
Recycling at Shorenstein is a major part of what we do to enhance building performance and reduce our environmental impact. Instructions on how to recycle in your area are provided when you move in, and are typically posted in break rooms, and on or near recycling bins throughout the property. Recycling Guidelines will also be posted on your properties website under the sustainability section https://www.1407broadway-ny.com/sustainability. In general, there will be bins for trash and recycling which will be color coded with Black for trash and Blue for recycling. If your property has composting available, the bin color will be Green. Participating in and promoting our building’s recycling program is the most valuable contribution you can make to our building’s sustainability each day.
 
RISER ACCESS: Tenants are prohibited from installing any equipment in any riser room, utility and equipment rooms or any other rooms not leased to Tenant without Landlord’s prior written approval. 
 
SECURITY AND LIFE SAFETY: Landlord may from time to time implement systems and procedures for the security and safety of the Building and/or by mandated code requirement(s), wherein the property, occupants and Tenant shall comply with the same.  Tenants are responsible for life safety inside their respective Premises and must comply with all NYS and NYC code(s) and all Building life safety programs including fire drills, stairwell familiarization drills, active shooter drills, and emergency preparedness programs.
 
SHARING TELECOM: Tenant shall not use more than its proportionate share of telephone lines and other telecommunication facilities available to service the Building.
 
SIGNAGE & DIRECTORIES: Signs, advertisements, notices, or paper displays of any kind shall not be affixed or painted to windows, doors or other parts of the Building or placed outside of tenant space without prior Landlord approval.  Unless otherwise expressly provided in the Lease, Tenant shall be entitled to have the name of Tenant's company listed on the floors directory situated in the elevator lobby of each corridor, with the cost of any changes to Tenant’s name on the directory during the Lease term to be at Tenant’s expense. 
 
Unless otherwise expressly provided in the Lease, all tenant identification and suite numbers at the entrance to the Premises shall be installed by Landlord using the standard graphics for the Building.  
 
SMOKING: Tenants shall not smoke or permit smoking anywhere in the Building (including the Premises) or on the property, except in any Landlord-designated smoking area outside the Building.  Smoking includes e cigarette, electronic cigarette, personal vaporizer or electronic nicotine delivery system.
 
SOLICITING: Canvassing, selling, soliciting, and distribution of handbills or any other written materials in the Building is prohibited, and Tenant shall cooperate to prevent the same.
 
SPECIAL WORK AND SERVICE REQUESTS: Any special work or services requested by Tenant to be provided by Landlord shall be provided by Landlord only upon request received at the Building Management Office. Building personnel shall not perform any work or provide any services outside of their regular duties unless special instructions have been issued from Landlord or its managing agent.
 
TELEPHONE SERVICE: If fax or telephone service is desired, the wiring for the same shall be approved by Landlord, and no boring or cutting for wiring shall be done unless approved by Landlord or its representatives, as stated. The electric current shall not be used for space heaters unless written permission to do so shall first have been obtained from Landlord or its representatives in writing, and at an agreed cost to Tenant.  For access into telco rooms, please contact the Building Management Office.
 
TENANT AND VISITOR ACCESS: Every person, including Tenant, its employees and visitors, entering and leaving the Building may be questioned by security personnel as to that person’s business therein and may be required to produce a valid picture identification and to sign such person’s name on a form provided by Landlord for registering such person; provided that, except for emergencies or other extraordinary circumstances, such procedures shall not be required between the hours of 8:00 a.m. - 6:00 p.m. Mon-Fri. Landlord may also implement a card access security system to control access to the Building during such other times. Landlord shall not be liable for excluding any person from the Building during such other times, or for admission of any person to the Building at any time, or for damages or loss for theft resulting therefrom to any person, including Tenant.
 
VENDING/BREAKROOM/KITCHEN EQUIPMENT:  Vending machines, water coolers and coffee machines may be installed within the Premises only if the equipment and manner of installation is in accordance with the Building requirements and operational standards as defined in the Building’s Conditions for Construction and Tenant Construction Standards. 
 
WEAPONS: Weapons are prohibited in all areas of the Building and the Real Property.
 
WINDOW TREATMENTS: Landlord shall have the right to designate and approve any curtains, blinds, shades or screens attached to or used in connection with any door or window of the Premises.  Except for such approved coverings, nothing shall be attached to or hung on the windows or placed in windowsills of the Premises. Tenant shall ensure, to the extent reasonably practicable, that window coverings are closed on windows in the Premises while they are exposed to the direct rays of the sun.
 
The Rules and Regulations may be modified or amended by Landlord from time to time.  The Rules and Regulations are supplemental to the executed leases in the Building, provided that, IN THE EVENT OF ANY CONFLICT BETWEEN THE RULES AND REGULATIONS AND A TENANT’S WRITTEN LEASE, THE APPLICABLE TERMS OF THE LEASE SHALL CONTROL.